How to use: Replace every [bracketed field] with your details and delete guidance notes in italics. This is a general template aligned with Kenyan practice — for high-stakes matters, have it reviewed. Need it done for you? Talk to Virtual Ivy.
Before day one
☐ Signed contract & job description on file
☐ Collect KRA PIN, NSSF & SHA/SHIF numbers, bank details, ID copy
☐ Register employee for PAYE, NSSF, SHIF & Housing Levy
☐ Workstation, email & system access ready
☐ Welcome message & first-day plan sent
Day one
☐ Welcome & office tour
☐ Issue employee handbook & key policies
☐ Health & safety briefing
☐ Introduce team & manager
☐ Confirm role, goals & probation expectations
First week
☐ Systems & tools training
☐ Assign a buddy/mentor
☐ Set 30/60/90-day objectives
☐ Confirm payroll details captured correctly
First 90 days
☐ Weekly check-ins
☐ 30-day and 60-day feedback
☐ Probation review & confirmation before end of probation