Termination Letter — Kenya

How to use: Replace every [bracketed field] with your details and delete guidance notes in italics. This is a general template aligned with Kenyan practice — for high-stakes matters, have it reviewed. Need it done for you? Talk to Virtual Ivy.

Ensure a valid reason and fair procedure before issuing. Pay all terminal dues.

[Company Letterhead] · [Date]

Private & Confidential
[Employee Name]

Re: Termination of Employment

Following [the disciplinary process / redundancy consultation / poor performance process] concluded on [date], this letter confirms that your employment with [Company] as [Job Title] will end on [last working day].

The reason for termination is [state the valid reason]. You are entitled to [notice period / pay in lieu].

Final dues

Salary to last working day
Accrued unused leave
[Service pay / severance if applicable]
Less any lawful deductions

Your certificate of service will be provided as required by law. Please return [company property] by [date]. You may appeal in writing to [name] within [7] days.

Issued by (name, title, signature)

Received by employee (signature & date)