Recruitment that finds the right people, faster
Hiring well is hard when you are busy running a business. Roles stay open for weeks, the wrong CVs pile up, and a bad hire is expensive. Virtual Ivy runs your recruitment end to end, from defining the role to a signed offer, so you get the right person, faster, through a fair and consistent process.
What's included
- Job design and briefing, clear role profiles that attract the right candidates.
- Sourcing and headhunting, targeted advertising and active outreach.
- Screening and shortlisting, CV screening and structured assessment.
- Interview coordination, structured, fair interviews and evaluation.
- Reference and background checks, so you hire with confidence.
Roles we recruit for
From entry-level and technical roles to management and specialist positions, across sectors including technology, NGOs, professional services and SMEs.
Why choose a recruitment partner over a job board
A job board gives you applications; we give you a shortlist. We handle the time-consuming work, sourcing, screening, scheduling and checks, and bring HR expertise to every hire, so you make better decisions with less effort.
How our recruitment process works
Good hiring is a process, not a gamble. Ours has five stages, and you stay in control at every one:
- Briefing & role design. We turn "we need someone" into a clear, realistic job description, with must-haves separated from nice-to-haves.
- Sourcing & headhunting. We advertise where your candidates actually are and proactively approach strong passive candidates, not just whoever applies.
- Screening & shortlisting. CV screening plus structured assessment against a scorecard, so shortlists reflect competence and fit.
- Structured interviews. Consistent, fair interviews that compare candidates on the same criteria, reducing bias and bad calls.
- Offer, references & checks. Reference and background checks, then support through the offer so your chosen candidate actually says yes.
Executive search and headhunting
For senior, specialist or hard-to-fill roles, advertising rarely works, the best people aren't looking. We run discreet executive search and headhunting, proactively identifying and approaching proven candidates in your sector. This is part of our broader talent acquisition service, which builds longer-term hiring pipelines rather than filling one vacancy at a time.
The real cost of a bad hire
For a growing business, one wrong hire can cost several times the salary in lost productivity, management time, morale and re-hiring. A structured, scorecard-driven process is the single best protection, and it's exactly what we bring. More on the true cost of a bad hire in Kenya.
A recruitment agency in Nairobi and across Kenya
We work as a recruitment partner for employers in Nairobi and throughout Kenya, across technology, financial services, NGOs, professional services and SMEs. Hiring in the capital? See our dedicated page for a recruitment agency in Nairobi.
How we charge for recruitment
Recruitment is typically handled on a success-based fee linked to the role, with scope and terms agreed before we start, and replacement terms included so you're protected. Book a free consultation for a clear quote based on the positions you're hiring for.
Recruitment plus the HR behind it
Hiring is only the start. We also set up the onboarding, contracts and compliance that turn a new hire into a productive, properly documented employee, or run the whole people function for you through HR outsourcing.